Legal

Privacy Policy

Effective Date: January 1, 2026

LawSys ("we," "our," or "us") is a legal practice management platform developed and operated by Intelliseven Technology Solutions Inc. This Privacy Policy explains how we collect, use, store, protect, and disclose information when you use the LawSys website, mobile application, and related services. LawSys is designed specifically for legal practitioners and law firms operating under the Philippine legal system.

By accessing or using LawSys, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

A. Personal Information

Full name
Email address
Contact number
Law firm or organization name
Office address
Position or role within the organization
Login credentials

B. Legal and Case Information

Case records and case details
Client information uploaded by law firms
Hearing schedules
Legal documents and pleadings
Billing and invoicing information
Internal notes and task records

C. Technical and Device Information

IP address
Browser type and version
Mobile device information
Operating system
Login timestamps
Usage activity within the platform

D. Information Submitted Through Forms

When requesting a demo, support, or inquiries through the website, we may collect information voluntarily submitted by users through contact forms.

2. How We Use Your Information

We use collected information for the following purposes:

To provide and maintain LawSys services
To manage law firm operations and legal workflows
To authenticate users and secure accounts
To improve platform functionality and performance
To provide technical support and customer assistance
To generate reports, analytics, and billing records
To communicate important updates, notices, and announcements
To comply with legal and regulatory obligations

3. Confidentiality of Legal Data

LawSys recognizes the confidential nature of legal information and attorney-client data. We implement reasonable organizational, technical, and administrative safeguards to help protect all uploaded information against unauthorized access, disclosure, alteration, or destruction.

Users remain responsible for ensuring that uploaded data complies with applicable laws, ethical obligations, and confidentiality requirements.

4. Data Sharing and Disclosure

We do not sell personal information.

We may disclose information only in the following circumstances:

With the consent or instruction of the account owner
To authorized personnel or administrators within the subscribing law firm
To service providers and infrastructure partners strictly necessary for platform operations
When required by law, court order, subpoena, or lawful government request
To protect the rights, security, and integrity of LawSys, its users, or the public

5. Data Retention

We retain information only for as long as necessary to:

Provide the services requested
Fulfill contractual and legal obligations
Resolve disputes
Enforce agreements and policies

Upon account termination or written request, we may delete or anonymize data, subject to applicable legal retention requirements.

6. Data Security

We implement commercially reasonable security measures including:

Secure authentication controls
Encrypted data transmission where applicable
Role-based access restrictions
Activity monitoring and audit controls
Regular system maintenance and updates

However, no method of electronic storage or internet transmission is completely secure, and we cannot guarantee absolute security.

7. User Responsibilities

Users and subscribing law firms are responsible for:

Maintaining confidentiality of account credentials
Managing internal user access permissions
Ensuring accuracy of uploaded information
Obtaining necessary consent from clients or data subjects where required

8. Mobile Application and Device Access

LawSys may be accessible through mobile devices and applications. Certain device permissions may be required to enable features such as notifications, document uploads, or calendar synchronization.

Users may manage device permissions through their device settings.

9. Cookies and Analytics

The website and platform may use cookies and similar technologies to:

Maintain login sessions
Improve user experience
Analyze website traffic and usage patterns
Enhance platform functionality

Users may disable cookies through browser settings, although some platform features may not function properly.

10. Compliance with Philippine Data Privacy Laws

LawSys aims to comply with applicable provisions of the:

Republic Act No. 10173 or the Data Privacy Act of 2012
National Privacy Commission regulations and issuances
Other applicable Philippine laws and regulations concerning data protection and confidentiality

11. Third-Party Services

LawSys may integrate with or rely on third-party providers for hosting, cloud infrastructure, communications, analytics, or related services. These third parties may process information only as necessary to support LawSys operations and are expected to implement appropriate safeguards.

12. Your Rights

Subject to applicable laws, users may have the right to:

Access their personal information
Request correction of inaccurate data
Request deletion or restriction of processing
Withdraw consent where processing is consent-based
File complaints with the appropriate regulatory authority

Requests may be submitted through the contact information below.

13. Children's Privacy

LawSys is intended for professional and business use by legal practitioners and organizations. The platform is not directed toward children under the age of 18.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Updated versions will be posted on the official website with the revised effective date.

Continued use of LawSys after updates constitutes acceptance of the revised Privacy Policy.

15. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, you may contact:

LawSys / Intelliseven Technology Solutions Inc.

Email: lawsys@intelliseven.com.ph

Phone: +63 968-619-9147

Main Office: Penthouse 6/F, West City Plaza Building No. 66 West Avenue, West Triangle, Quezon City, Philippines